Job Summary:
Are you a highly organized, resourceful, and discreet professional ready to take ownership of a fast-paced executive office?
A dynamic and successful businessperson with several active portfolio businesses and non-profit commitments is seeking a dedicated Executive Assistant (“EA”) to be the anchor of her office operations. This is a critical role for an individual who thrives on responsibility and can manage complex planning, stakeholder relations, and office management, often in the principal’s absence.
Duties and Responsibilities:
The Role: What You'll Be Doing
As the Executive Assistant, you will be the principal's trusted partner and the primary manager of her professional world. Your core responsibilities will include:
* Office Management: Establishing and maintaining a highly efficient, organized, and secure executive office environment. You will be responsible for filing systems, supplies, and technology management.
* Calendar & Travel Management: Proactively managing a complex, ever-changing calendar, scheduling meetings across multiple time zones, and coordinating detailed domestic and international travel coordination.
* Stakeholder & Correspondence Management: Serving as the professional gateway, screening, and prioritising communication (emails, calls, correspondence) and managing relationships with high-level executives, board members, and clients.
* Project & Task Tracking: Monitoring progress on key initiatives across the principal's portfolios and ensuring deadlines are met, providing timely reminders, and preparing necessary pre-reading materials.
* Meeting Support: Preparing agendas, compiling comprehensive briefing documents, taking accurate minutes, and ensuring follow-up actions are executed.
* Confidentiality & Discretion: Handling sensitive information, personal affairs, and confidential business documents with the utmost professionalism and integrity.
Qualifications and Experience:
The Ideal Candidate: Who You Are
You are more than an administrator—you are an intuitive problem-solver and an initiative-taking gatekeeper.
* Experience: Proven experience (5+ years) as an Executive Assistant reporting directly to a CEO, Principal, or Senior Executive with complex, multi-faceted responsibilities.
* Ownership: The ability to manage the Executive’s office independently confidently and capably and maintain operations seamlessly when the principal is traveling or engaged in meetings.
* Technical Proficiency: Expert level in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management tools.
* Soft Skills: Exceptional written and verbal communication skills, meticulous diligent, and a calm, professional demeanour under pressure.
* Education: A relevant undergraduate degree or post-secondary school qualification.
Why Join This Office?
This is a unique opportunity to work alongside a successful leader and gain direct exposure to various industries and high-level decision-making. You will be valued for your judgment, capability, and contribution to the smooth operation of a demanding and rewarding professional life.
How to Apply:
To Apply: Please submit your confidential CV and a Cover Letter detailing your experience in supporting a multi-portfolio Executive and your approach to managing an office independently to us
Only shortlisted candidates will be contacted.
Salary
Competitive
Monthly based
Location
, Baidoa District, Bay, Somalia, Bay, Somalia
, Baidoa District, Bay, Somalia, Bay, Somalia