Tasks and responsibilities
• Assist in the organization of technical workshops, and international meetings, including webinars held within and outside the Office, including logistic aspects, drafting and dispatching invitation letters, overseeing visa arrangements, arranging travel and providing support at the meetings, etc;
• Assist in the recruitment of affiliate personnel according to FAO rules and regulations, using the corporate recruitment system TALEO, including preliminary review of the applications and preparing minutes of the interview meetings for the recruitment procedure;
• Assist with procurement of products and services, as well as preparation and implementation of Letters of Agreement;
• Assist in travel arrangement for field missions and technical events, prepare and submit claims for technical support and assistance on behalf of the Officers;
• Maintain, log, file update records in prescribed format for subsequent use; maintain and keep current files on status of projects (FPMIS);
• Assist in daily office duties, including reporting, routine office duties and correspondence, including translations;
• Collect data and other information on development and /or subject-matter activities of the country or area; process and examine the information and data in accordance with instructions received, making necessary abstracts and computations;
• Collect and prepare background material, working papers and tables for briefing and review by the supervisor; organize and schedule meetings, take minutes and notes;
• Perform other related duties as required
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Completed secondary school education,
• One year of relevant experience in secretarial and clerical/programme work and experience in record-keeping and processing of information.
• Working knowledge of English and/or Russian
• Nationality of Hungary or resident in the country with a regular work permit.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Ability to use word processing equipment and other computer software;
• Possess initiative, courtesy and ability to work harmoniously with people of different national and cultural background;
• Respect the principles of the United Nations Charter and FAO's Mission Statement.
Selection Criteria
• University degree is an asset
Salary
Competitive
Monthly based
Location
, Pest, Pusztavacs, Hungary, Pusztavacs, Hungary
, Pest, Pusztavacs, Hungary, Pusztavacs, Hungary
