Primary function and Responsibility:
- Human Resources functions:
- Communicating and enforcing HR policies and procedures
- Managing leave administration
- Supporting the HR Senior Specialist in managing the existing local benefit plans, including vendor coordination and invoicing
- Support on the hiring process of new staff;
- Supporting on the staff exits, including severance, if applicable, and other exit payments and releases
- Ensure the storage of other personnel information / files required by local laws an keep updated the online employee data.
- Supporting work authorization issues related to international staff assigned to the country office
- Process the annual nominal relation in the government system;
- Coordinate with the teams on the annual leave planning;
The following activities will be completed in collaboration with the HR Senior Specialist and/or HRBP:
- Development and updating of an Employee Handbook
- Evaluation and roll out of local compensation scales and / or local benefits plans
- Roll out of a performance management process
- Formal disciplinary measures including performance plans, warnings, or terminations
- Ethics and Conflict of Interest investigations
- Administration and Logistics:
- Ensure communication with internal and external protocols;
- Schedule meetings and venues
- Make travel arrangements
- Prepare and distribute correspondence and communications
- Ensure that Fellow and international visitors Visas are processed well in advance
- Hotel and travel booking for staff and visitors
- Ensure that Fellows and international visitors have a handset with local number and internet access
- Regional and international travel bookings for staff
- Control the office fleet and coordinate with project teams;
- Assisting on drivers daily plan;
- Update timely the contact details of the program team
- Coordinate with the cleaning company to ensure the office is always clean.
- Prepare payment process for the country partners vendors;
- Manage the office assets;
Qualifications and Skills
- Bachelor’s degree in a relevant area, with 2 years of professional experience, or four years of relevant professional experience in lieu of a degree
- Previous experience supporting human resources functions
- Strong computer skills, including MS Word, PowerPoint, Excel
- Ability to balance multiple priorities and meet demanding deadlines
- Should be proactive and team player;
- Demonstrated commitment to advancing gender equality
- Excellent interpersonal, oral and written communication skills
- Experience in building strong relationships with partners
- Ability to generate innovative solutions
- Basic English language, fluency in local languages would be an advantage
- Curious, creative, innovative, energetic, flexible, proactive, excellent team and individual collaborator, self-motivated and motivator of others.
Salary
Competitive
Monthly based
Location
Maputo, Mozambique, Mozambique
Job Overview
Location
Maputo, Mozambique, Mozambique