Project coordinator

Duties and responsibilities

1.       Core Technical aspects: 

• Prepare technical reports and contribute to program documentation
  
  
• Coordinate with national tree seed centers, national partners, and restoration partners to ensure alignment with implementation goals
  
  
• Support Theme TREEs Breeding Seed Orchard (BSO) establishments and subsequent management, and assessment
  
  
• Support Theme TREEs Mother block establishments and subsequent management, and assessment
  
  
• Support Theme TREEs description of existing seed sources
  
  
• Coordinate tree seed collection trips for BSO establishments and for the ICRAF Genebank
  
  
• Liaison with Theme TREES projects’ teams
  
  
• Support tree seedling nursery development initiatives, with a focus on strengthening expertise in quality tree seed and seedling production to support landscape restoration and conservation efforts in Africa.
  
  
• Support development and implementation of nursery best practices and quality standards for tree seedling production
  
  
  

2.       Project coordination support: 

• Act as focal point for matters affecting the Theme TREEs Projects teams in Rwanda, including liaising with the other internal and external units, CIFOR-ICRAF Rwanda country office, partners, visitors, etc.
  
  
• Draft and prepare correspondence and communication material, including internal communiques and letters in coordination with the Theme TREEs Projects Lead in Rwanda (PL) for communication to staff in the unit and to the wider CIFOR-ICRAF team.
  
  
• Assist in preparing meeting materials, agendas, and consolidation of minutes for project meetings/conferences/workshops to ensure seamless facilitation, information flow and decision-making.
  
  
• Support drafting and circulation of documents necessary for staff recruitment, contract renewals etc..
  
  
• Oversee the receipt and response to the Unit team’s official invitations to external forum and support their attendance facilitations.
  
  
• Coordinate procurement processes for the Unit, in partnership with the procurement office, and ensure high quality products/ services is rendered
  
  
• Support in monitoring project progress and promptly inform the PL of any potential issues or delays
  
  
• Prepare and distribute project progress reports as directed by PL
  
  
• Track and complete action items from meetings
  
  
• Assist in uploading project budgets on the planner and facilitate creation of new workorders and circulate charge codes for new grants/ projects.
  
  
• Complete administrative and basic technical tasks assigned by the PL
  
  
• Provide logistical support to the research team in their day-to-day activities
  
  
• Work closely with the Rwanda office administrators to ensure smooth running of the projects
  
  
• Organizing Unit monthly meetings and collating all inputs from team
  
  
• Coordinate consolidated project technical and progress report

Requirements

• MSc. In a forestry/environmental/agroforestry management or MSc in project management along with expertise in life sciences.
  
  
• Minimum of 3 years’ work experience within a forestry/environmental/agroforestry project, with proven experience in coordination and administrative management.
  
  
• Hands-on experience in project coordination and project report compilation.
  
  
• Strong communication, networking and team management skills.
  
  
• Proficient in Microsoft 365 (Excel, Word, PowerPoint). Expertise in data analysis softwares (R, GIS) will be viewed favorably.
  
  
• Ability to work independently and collaborate effectively in a team setting.
  
  

Education, knowledge and experience

MSc. In a forestry/environmental/agroforestry management or similar discipline.

Minimum of 3 years’ work experience within a forestry/environmental/agroforestry project.

Hands-on experience in project coordination and project report compilation.

?Strong communication, networking and team management skills.

Terms and conditions

•This is a Locally Recruited position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
•The duty station will be in Kigali, Rwanda.
•The initial appointment will be for 2 (two) years, inclusive of a six months probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.