Duties and Responsibilities:
Financial Management -
· Serve as the primary grants management support for the assigned grant portfolio;
· Provide scheduled financial donor reports/projections, budget submissions/authorizations, and respond to requests for financial information and support to audits;
· Create monthly cash flow reports, respond to subgrantee data requests, and develop fiscal year and reforecast expense budgets in collaboration with program teams;
· Work with the Business Intelligence Analyst to update Power BI budget dashboard reports and ensure accurate accounting of incurred commitments and expenses;
· Provide budget updates and projections to inform the business decisions of project leadership;
· Ensure the accuracy, quality, and timeliness of commitment and expense data to accurately complete scheduled financial donor reports/ projections, budget submissions/authorizations, and respond to requests for financial information and support to audits;
· Review and submit all contractor invoices and consultant/staff expense reports to Accounting for payment processing and work to troubleshoot any problems that arise with payment execution.
Contracting -
· Review and approve all assigned requisition forms and agreement financial clauses, payment terms, financial reporting schedules, etc;
· Assist in the negotiation of vendor agreements as requested by the Program team;
· Provide orientation to vendors on matters related to payment and reporting terms included in their agreements and Vital invoice submission and requirements;
· Review all independent contractor and service provider requests for fee revision due to local currency exchange rate or inflation increases and make recommendations to contract managers;
· Review and reconcile financial reports from contractors, ensure they are completed according to grant reporting requirements, and submitted on time;
· Conduct risk assessments, or reassessments, of subgrantee contractors as determined by internal risk management policy;
· Keep abreast of, interpret, and provide guidance to assigned program staff on donor and organizational regulations and policies; educate staff on contract compliance and operational topics.
General -
· Assist the Senior Grants Manager and the Director of Grant Management and Administration to ensure portfolio compliance with donor regulations, internal policies, and standard operating procedures;
· Assist in the review and development of Finance Division standard operating procedures;
· Perform other duties as assigned.
Qualifications:
Education and Degree -
· Bachelor’s degree in finance, business management, or a related field preferred.
Skills and Abilities -
· High attention to detail and accuracy;
· Advanced expertise in MS Excel, including proficiency in using pivot tables, V-lookups, and working knowledge of PowerPoint;
· Ability to multi-task, and provide excellent customer service and courteous team support;
· Strong skills in establishing work priorities and the timely meeting of deadlines and milestones;
· Able to communicate with varied audiences clearly and credibly;
· Ability to work in an international setting with colleagues in different time zones;
· Ability to build impactful relationships across a diverse range of cultural, generational, ethnic, racial, educational, and social backgrounds;
· Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Experience:
Required -
· Minimum six to seven years of finance and/or grants management, and budgeting experience;
· Experience in reviewing financial data for donor reporting and creation of routine monitoring reports for budget holders;
· Experience working with global teams in multiple time zones.
Preferred -
· Experience working in a non-profit or foundation setting preferred;
· Experience using NetSuite and Vena.
Working Conditions and Physical Requirements:
· The position will be required to travel internationally up to 10% of the time to attend meetings;
· The candidate must be willing to work and be flexible with colleagues across different time zones.
Salary
Competitive
Monthly based
Location
, Decatur County, Kansas, United States, Kansas, United States
, Decatur County, Kansas, United States, Kansas, United States